The Great Lakes Partnership Photo Contest Official Rules

Sponsor

The sponsor is The Great Lakes Seaway Partnership (“Sponsor”), an organization that brings together leading U.S. and Canadian maritime organizations working to enhance public understanding of the economic, environmental and safety benefits of marine transportation.

The Great Lakes Seaway Partnership, 700 12th Street, NW, Suite 700, Washington, D.C. 20005.

Term

The 2018 Great Lakes Seaway Partnership Photo Contest (“Contest”) begins March 28, 2018 at 12:00:00 p.m. US Eastern Time and ends when the St. Lawrence Seaway closes for the 2018 Great Lakes Navigation Season. Information on how to enter the contest as well as are featured in the official rules (“Official Rules”) listed below. By submitting an entry, each entrant agrees to the Official Rules and warrants that his or her entry complies with all requirements set out in the Official Rules. This is a skill-based contest and chance plays no part in the determination of winners.

Who May Enter

Contest is open to individuals who have reached the age of 18. Unless parental consent is provided.

How to Enter

Capture a photo of a vessel in the Great Lakes-St. Lawrence Seaway System. Photos must feature at least one vessel. Participants must select the appropriate photo category (listed below). All photos should be in color and hi-res (i.e. 300DPI or 2MB) as JPG or JPEG files. Landscape photos are preferred; however, Portrait photos can be submitted. There is no obligation on the part of The Great Lakes Seaway Partnership to choose photos in each and every category.

Each Entry consists of an entry form and a single image. To enter, visit www.greatlakesseaway.org; complete an entry form with the required information, including your name, address, telephone number, email address, and photo caption; and submit along with your photograph in accordance with the instructions that follow.

The Official Categories (the “Categories”) include:

  • Company Name
  • Vessel Name
  • Vessel Category
    • Laker
    • Saltie
    • Tugboat
    • Barge
  • Location
    • Port
    • Soo Locks
    • St. Lawrence Seaway
    • Huron
    • Ontario
    • Michigan
    • Erie
    • Superior

There is no limit on the number of entries per person. Each entry must comply with the following requirements (the “Photograph Requirements”). There is no obligation on the part of The Great Lakes Seaway Partnership to choose photos in each and every category.

Photographs must be in color and feature vessels in the Great Lakes-St. Lawrence Seaway System. The photograph need not be taken with a digital camera; scans of negatives, transparencies, or photographic prints are acceptable. All digital files must be 20 megabytes or smaller, must be in JPEG or JPG format, and must be at least 1,600 pixels wide (if a horizontal image) or 1,600 pixels tall (if a vertical image). Landscape photos are preferred; however, Portrait photos can be submitted.

Photographs must have been taken during the 2018 Great Lakes Navigation Season.

Only minor burning, dodging and/or color correction is acceptable, as is cropping. For more information, please read our photo contest guidelines. Any changes to the original Photograph not itemized here (including in the photo contest guidelines) are unacceptable and will render the Photograph ineligible for a prize.

The photograph, in its entirety, must be a single work of original material taken by the Contest entrant. By entering the Contest, entrant represents, acknowledges, and warrants that the submitted photograph is an original work created solely by the entrant, that the photograph does not infringe on the copyrights, trademarks, moral rights, rights of privacy/publicity or intellectual property rights of any person or entity, and that no other party has any right, title, claim, or interest in the photograph.

The photograph must not, in the sole and unfettered discretion of the Sponsor, contain obscene, provocative, defamatory, sexually explicit, or otherwise objectionable or inappropriate content.

The caption must be complete and accurate, sufficient to convey the circumstances in which the photograph was taken. Disguising or misrepresenting the origin of your content is cause for disqualification.

Watermarks are not acceptable. If Sponsor does not receive a non-watermarked version of the entry within ten (10) days following its request, the entry will be disqualified.

The entries in each Category will judged separately, in accordance with the Judging Criteria, as defined below. All entries must be submitted and received before the Soo Locks close for the 2018 Great Lakes Navigation Season. Proof of submission is not proof of receipt. Sponsor reserves the right to examine the original photograph/source material in order to confirm compliance with these rules.

Releases

All photos submitted will be used for commercial purposes, however works may be attributed to the photographer. If the photograph contains any material or elements that are not owned by the entrant and/or which are subject to the rights of third parties, and/or if any persons appear in the photograph, the entrant is responsible for obtaining, prior to submission of the photograph, any and all releases and consents necessary to permit the exhibition and use of the photograph in the manner set forth in these Official Rules without additional compensation. If any person appearing in any photograph is under the age of majority in their state/province/territory of residence the signature of a parent or legal guardian is required on each release.

Upon Sponsor’s request, each entrant must be prepared to provide (within seven (7) calendar days of receipt of Sponsor’s request) a signed release from all persons who appear in the photograph submitted, authorizing Sponsor and its licensees (“Authorized Parties”) to reproduce, distribute, display, and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known.

Similarly, upon Sponsor’s request, each entrant must be prepared to provide (within seven (7) calendar days of receipt of Sponsor’s request) a signed written license from the copyright owner of any sculpture, artwork, or other copyrighted material that appears in the photograph entry, authorizing any Authorized Party to reproduce, distribute, display, and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known.

Finally, upon Sponsor’s request, each entrant must be prepared to provide (within seven (7) calendar days of receipt of Sponsor’s request) a signed written license from the owner of any private property included in the photograph entry, authorizing any Authorized Party to reproduce, distribute, display, and create derivative works of the entry in connection with the Contest and promotion of the Contest, in any media now or hereafter known.

For the purposes of these Official Rules, the entrant will be deemed to be in receipt of Sponsor’s request or notification, (a) in the event that Sponsor sends the request by postal mail, five business days after the request was sent by Sponsor, or (b) in the event that Sponsor sends the request by email, on the day that the email was sent by Sponsor.

Contest Prizes

There will be first, second and third-place winners determined by The Great Lakes Seaway Partnership. Each winner will receive a gift package, recognition on www.greatlakesseaway.org as well as social media (Facebook, Twitter, LinkedIn, Instagram) via an article about the photographer with their work and a cash reward:

  • First Prize: $500
  • Second Prize: $250
  • Third Prize: $100

Potential winners shall be required to sign and return within ten (10) days following an attempted notification, an Affidavit, Declaration or Certificate of Eligibility, Liability Release, and where legally permissible, a Publicity Release and Warranty of Ownership and License in which the entrant warrants that he/she is the owner of the photograph (and all the intellectual property rights in the photograph submitted) and grants to Sponsor and its licensees the irrevocable, perpetual, worldwide non-exclusive license to reproduce, distribute, display, and create derivative works of the entry (along with a name credit) in connection with the Contest and promotion of the Contest without additional compensation. Failure to execute and deliver any required documents to Sponsor by the specified deadline may result in disqualification from the Contest, and selection of an alternate potential winner.

NONCOMPLIANCE OR RETURN OF PRIZE NOTIFICATION AS UNDELIVERABLE, WHETHER BY REGULAR MAIL OR BY EMAIL, MAY RESULT IN DISQUALIFICATION AND SELECTION OF AN ALTERNATE POTENTIAL WINNER.

No prize transfer, assignment, or substitution by winners permitted. If a prize (or part of a prize) is unavailable, the Sponsor, in its discretion, reserves the right to substitute the original prize (or that part of the prize) with an alternative prize to the equal monetary value and/or specification, unless to do so would be prohibited by law.

Judging

Contest consists of one (1) round of evaluation. Each judge in a panel (“Judges”) will select ten (10) entries in each Category from among all eligible entries based on the following criteria (“Judging Criteria”): (1) Creativity; (2) Photographic Quality; (3) Genuineness/Authenticity of the content. Decisions of the judges are final and binding.

License

By entering the Contest, all entrants grant an irrevocable, perpetual, worldwide non-exclusive license to Authorized Parties, to reproduce, distribute, display and create derivative works of the entries (along with a name credit) in connection with the Contest and promotion of the Contest, in any media now or hereafter known, including, but not limited to: Display at a potential exhibition of winners; publication of a book featuring select entries in the Contest; publication in the Great Lakes Gazette or The G magazine or online highlighting entries or winners of the Contest. Entrants consent to the Sponsor doing or omitting to do any act that would otherwise infringe the entrant’s “moral rights” in their entries. Display or publication of any entry on an Authorized Party’s website does not indicate the entrant will be selected as a winner. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use. Additionally, by entering, each entrant grants to Authorized Parties the unrestricted right to use all statements made in connection with the Contest, and pictures or likenesses of Contest entrants, or choose not to do so, at their sole discretion. Authorized Parties will not be required to pay any additional consideration or seek any additional approval in connection with such use.

Limitation of Liability

By entering this Contest, all entrants agree to release, discharge, and hold harmless The Great Lakes Seaway Partnership and its partners, affiliates, subsidiaries, advertising agencies, agents and their employees, officers, directors, and representatives from any claims, losses, and damages arising out of their participation in this Contest or any Contest-related activities and the acceptance and use, misuse, or possession of any prize awarded hereunder.

The Great Lakes Seaway Partnership assumes no responsibility for any error, omission, interruption, deletion, defect, or delay in operation or transmission; communications line failure; theft or destruction of or unauthorized access to Contest entries or entry forms; or alteration of entries or entry forms. The Company is not responsible for any problems with or technical malfunction of any telephone network or lines, computer online systems, servers or providers, computer equipment, software, failure of any email entry to be received on account of technical problems or traffic congestion on the Internet or at any website, human errors of any kind, or any combination thereof, including any injury or damage to entrants’ or any other persons’ computers related to or resulting from participation, uploading or downloading of any materials related to in this Contest.

Conditions

THIS CONTEST IS VOID WHERE PROHIBITED. Entrants agree that this Contest shall be subject to and governed by the laws of the District of Columbia and the forum for any dispute shall be in the District of Columbia, United States of America. To the extent permitted by law, the right to litigate, to seek injunctive relief or to make any other recourse to judicial or any other procedure in case of disputes or claims resulting from or on connection with this Contest are hereby excluded and any entrant expressly waives any and all such rights. Certain restrictions may apply. Entries void if the Sponsor determines the photograph to not be an original, or if the entries are illegible, incomplete, damaged, irregular, altered, counterfeit, produced in error or obtained through fraud or theft.

By entering, entrants also agree (a) to be bound by these Official Rules; (b) that the decisions of the Judges are final and binding with respect to all matters relating to the Contest; and (c) if the entrant wins that Sponsor may use the winning photographs and each winner’s name, photograph, likeness, and/or voice in any publicity or advertising relating to the Contest or future promotions without compensation or approval (except where prohibited by law). All federal, state/provincial/territorial, and local taxes, fees and surcharges and taxes (whether foreign or domestic, and including income, sales, and import taxes) on prizes are the sole responsibility of the prize winners. In the event that the selected winner(s) of any prize is/are ineligible, cannot be traced or does/do not respond within ten (10) days to a winner notification as required by the “Contest Prizes” Rules above, or refuses the prize, the prize will be forfeited and Sponsor, in its sole discretion, may choose whether to award the prize to another entrant.

The Sponsor reserves the right to verify the validity and originality of any entry and/or entrant (including an entrant’s identity and address) and to disqualify any entrant who submits an entry that is not in accordance with these Official Rules or who tampers with the entry process. Failure by the Sponsor to enforce any of its rights at any stage does not constitute a waiver of those rights.

Right to Cancel or Suspend Contest

If for any reason the Contest is not capable of running as planned, due to infection by computer virus, bugs, worms, trojan horses, denial of service attacks, tampering, unauthorized intervention, fraud, technical failures, or any other causes beyond the control of Sponsor that corrupt or affect the administration, security, fairness, integrity, or proper conduct of this Contest, Sponsor reserves the right, at its sole discretion, to disqualify any individual(s) who tamper with the entry process, and/or to cancel, terminate, modify, or suspend the Contest. If Sponsor elects to cancel or terminate the Contest, Sponsor will not retain any rights in the submitted photographs and will return the fees submitted with each entry.

Winners List

Entrants are responsible for complying with these Official Rules. Winners’ names will be available online at www.greatlakesseaway.org after January 1, 2019.

Data Privacy

Entrants agree that personal data, especially name and address, may be processed, shared, and otherwise used for the purposes and within the context of the Contest and any other purposes outlined in these Official Rules. The data may also be used by the Sponsor in order to verify the participant’s identity, postal address, and telephone number or to otherwise verify the participant’s eligibility to participate in the Contest. Participants have the right to access, review, rectify, or cancel any personal data held by Sponsor by writing to The Great Lakes Seaway Partnership, 700 12th Street, NW, Suite 700, Washington, D.C. 20005. Personal data will be used by Sponsor and its affiliates exclusively for the purposes stated herein.